AI processing change user notification template
When you change how your product uses AI with people’s data — training on their content, switching to a new model provider, adding a new processing purpose — you usually owe them a clear notice. Vague, buried, or retroactive announcements are exactly what regulators flag. This tool generates a plain-language notification built around the transparency elements GDPR expects, with an opt-out path and an honest effective date.
How it works
You describe the change, who it affects, and the opt-out options you offer. The tool produces a structured notice covering each transparency element: what is changing, why, the data affected, the legal basis, the practical impact on the user, how to opt out or object, the effective date, and where to learn more. You can pick a channel framing (email or in-app) and tone. Copy the result, adapt it, and route it through your DPO or counsel. Everything runs locally in the browser.
Notes and best practice
- Plain language wins. Regulators and users both reward a notice a non-lawyer can understand on first read. Avoid legalese and dark-pattern framing.
- Give a real future effective date. Retroactive notices undercut the user’s ability to object; a clear upcoming date is the expected pattern.
- Make opt-out genuinely easy. A one-click or single-setting opt-out is both good practice and lower regulatory risk than a hidden, multi-step process.
- Have it reviewed. This is a drafting aid; your DPO or counsel should approve the final wording and confirm the legal basis is correct.