Weekly time card calculator
This calculator totals a full week of work from your daily clock-in and clock-out times, minus breaks, and optionally shows gross pay. It is built for hourly workers, shift staff, and small-business owners reconciling a weekly timesheet.
How it works
For each day it parses the start and end times to minutes-from-midnight and computes the span. If the end is earlier than the start, it adds 24 hours so an overnight shift rolls past midnight correctly. It then subtracts the break minutes and keeps the result if positive:
daily minutes = (end − start, +1440 if overnight) − break
weekly hours = Σ daily minutes ÷ 60
gross pay = weekly hours × hourly rate (optional)No tax, overtime multiplier or rounding rule is applied, so the numbers stay simple and transparent.
Example
Worked Monday 09:00–17:30 with a 30-minute break: span is 8.5 hours minus 0.5 = 8.0 hours. A night-shift Tuesday 22:00–06:00 with no break crosses midnight, giving 8.0 hours. Across a 5-day week of 8-hour days, the total is 40 hours; at a $18/hr rate, gross pay is 40 × 18 = $720.00.
| Day | Start | End | Break | Hours |
|---|---|---|---|---|
| Mon | 09:00 | 17:30 | 30 | 8.0 |
| Tue | 22:00 | 06:00 | 0 | 8.0 |
Getting the most out of the weekly total
The calculator gives you a raw hours total and, if you enter an hourly rate, a gross pay figure. A few things to keep in mind when using that number for actual payroll purposes:
Breaks and deductions. The break minutes field subtracts unpaid break time from each shift. Most jurisdictions require employers to provide rest periods, and whether those are paid or unpaid depends on local labour law and the employment contract. Enter only unpaid break time in the break field; paid rest periods should not be deducted.
Gross pay is pre-tax. The pay calculation here is hours multiplied by rate, with no deductions. It does not apply income tax, National Insurance, Social Security, pension contributions, or any other statutory deduction. Use it to verify that the hours total is correct, then run the actual payroll through a compliant payroll system or calculator.
Overtime is not applied. Many jurisdictions require overtime pay (typically 1.5× the base rate) for hours worked beyond a threshold — commonly 40 hours per week in the United States, or 8 hours per day in some countries, or 48 hours per week in the UK under the Working Time Regulations. This calculator deliberately does not apply overtime multipliers because the rules vary too widely. If your week totals over the threshold, calculate the overtime portion separately.
Rounding. The calculator reports hours to two decimal places without rounding to the nearest quarter-hour or tenth-of-an-hour. Some payroll systems use rounding rules — for example rounding to the nearest 15 minutes. If your employer or payroll system rounds, the totals here may differ slightly from a payroll-processed figure.
Using the tool for multiple work patterns
The seven-day layout makes it easy to handle any combination of shift lengths within a single week. Some practical uses:
- Irregular shift workers — fill in only the days worked; blank days contribute zero hours and do not affect the total
- Split shifts — if your shifts are split by a long unpaid break in the middle of the day, enter the total break minutes to get the correct paid hours for that day
- Part-time workers with variable hours — enter the exact start and end each day rather than using a fixed daily figure, to catch any short shifts or extended days accurately
- Contractors billing by the hour — use the gross pay output as a quick invoice sanity check before submitting to a client
All calculations run in your browser; nothing is uploaded.