A consistent meeting summary template is what turns scattered notes into something a team actually reads and acts on. The problem is that AI-generated summaries vary wildly in structure unless you tell the model exactly what shape you want. This builder solves both halves: it produces a reusable template skeleton and the matching AI prompt, so every summary comes back with the same sections — decisions, action items with owners and dates, risks, and next steps — in the format you paste into.
How it works
You pick a meeting type (standup, client call, planning, retro, board, or general), which pre-selects sensible sections. You toggle sections on or off — attendees, agenda recap, decisions, action items, risks, next steps, and a one-line TL;DR — and choose an output format: Markdown, email, or formal doc. The tool renders an empty template you can keep for reference and generates an LLM prompt that instructs the model to read a transcript and fill exactly that structure, marking any missing owner or due date as TBD. All of this is built locally; your transcripts are never uploaded.
Tips and examples
Always keep the action items section on and insist on the “owner — task — due date” format, because the single most common failure of meeting notes is commitments with no clear owner. Add a one-line TL;DR at the top for skimmers — most recipients read only that line. Reuse the same template across a recurring meeting so summaries are comparable week to week, and store the prompt in your notes app as a saved snippet. For client calls, enable the decisions section and instruct the model to quote the exact commitment, which protects you in any later dispute about what was agreed.