A knowledge transfer prompt builder tackles one of the most expensive risks in any organisation: an expert leaving with knowledge that was never written down. The hard part of a handover is not the documented process — it is the tacit knowledge: the judgement calls, the edge cases, the unwritten “always check this first”. This tool builds prompts that help an LLM systematically draw that knowledge out and structure it.
How it works
You enter the role being handed over, its main knowledge domains, and the successor’s context — who is taking over and what they already know. The builder produces two linked prompts. The interview prompt turns the LLM into a skilled interviewer that asks probing, specific questions designed to surface tacit knowledge (decisions, exceptions, relationships, failure modes). The documentation prompt then takes the captured answers and organises them into a clean, searchable handover document. Both prompts are built in your browser; the actual knowledge stays in whatever tools you use to run them.
Tips and examples
Run the interview as an actual back-and-forth where possible — have the expert answer in a chat so the model can ask follow-ups when an answer is thin, which is where the real edge-case knowledge surfaces. Push the interview to cover failure modes explicitly: “what goes wrong, and how do you know early?” captures the experience that takes a successor months to learn the hard way. Tailor the questions to the successor’s gaps — there is no value re-documenting what they already know. Once you have answers, use the documentation prompt to produce a structured doc, then have the expert review it for the inevitable misremembered detail before they leave. Capture this before notice periods compress your time, not in the final week.