Email draft prompt builder
The difference between an AI email that lands and one that reads like a robot is almost always the prompt. “Write me an email” gives the model no role, no goal, and no tone, so it hedges and pads. This builder assembles a prompt that pins down the email type, the two roles, the context, and a single call-to-action — the four things that make business email work — and lets you set tone and length to match the relationship.
How it works
You pick the email type (pitch, follow-up, complaint, introduction, and more), state who is writing and who is receiving, and drop in the background the reader needs. The generated prompt instructs the model to write a subject line plus a body built around your one CTA, in the tone and length you chose. It also tells the model to avoid filler openings and to make the requested next step unmistakable, which is where most drafts fail.
Tips and notes
- One ask per email. If you list three CTAs the reader does none of them. Pick the single most important action and let the rest wait.
- Paste the prior thread for follow-ups. Context beats instructions — give the model the earlier message and it will reference it naturally.
- Match tone to relationship, not to mood. A complaint can still be firm and professional; an intro to a stranger leans warmer and shorter.
- Edit the subject line. Models often write generic subjects — treat the generated one as a starting point and sharpen it for the inbox.